As a designer coordinating with client and contractor, one should learn how to take minutes of the meeting even for personal use. But most of the time, as a representative of company you are working in, you should take down notes during meeting so that your Project Manager will learn the discussion even hes's not around.
The following tips may be useful:
1. Make sure to read the agenda of the meeting before it starts then ready yourself on all possible question the contractor or client may ask in the meeting related to the agenda.
2. since you may not be aware for all the item listed, forward the agenda to concerned discipline lead for them to answer the agenda or update you with the latest information.
3. Learn to anticipate. One agenda may affect other agenda or other issue on the project. Brainstorm in your head possible scenarios for each answer to agenda.
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